Truck & Trailer Rental Software

Steer your truck and trailer rental business to success  

 

Improve fleet utilization, maintain competitive pricing strategies, and increase revenue with a single trailer rental software embedded into AI-enabled Microsoft Dynamics 365 F&SCM. 

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Truck and Trailer Rental Management

Truck and trailer rental companies often deal with multiple IT systems, which makes the day-to-day operations complex resulting in errors, data silos, and, ultimately, slower processes.  

Heavy-duty trucks, dump trucks, flatbed trailers, and refrigerated trucks need regular maintenance. Missed maintenance affects fleet productivity and lost income due to unexpected breakdowns.  

The truck and trailer rental market is highly competitive. To stay ahead, trailer rental companies must quickly adjust to market shifts and regulations while keeping prices in line with the changing demand. 

STAEDEAN’s truck rental software, integrated into Microsoft Dynamics 365 F&SCM and built on Azure and Power Platform, simplifies fleet management tasks. It helps track availability, schedule maintenance, handle bookings, and generate accurate invoices quickly.  

With advanced pricing features, truck rental software assists in creating rental agreements and setting competitive rates based on various factors such as duration, location, season, and project requirements. 

Scroll down to find out how our trailer rental software can benefit you!  

Key Challenges

Complexity of multiple systems
Working with a complex mix of multiple IT systems burdens the users, increases maintenance costs, and slows down rental operations. With STAEDEAN’s trailer rental software, get a comprehensive, well-integrated solution with one view of data across all stages of your business.
High maintenance and repair costs
Truck and trailer rental business can be costly due to high maintenance needs. Unplanned repairs result in downtime and extra expenses, hurting the company's profits. With truck rental software, manage maintenance effectively, reducing downtime and repair costs and extending vehicle lifespan.
Demand fluctuations and pricing pressure
Truck and trailer rental companies face demand fluctuations and pricing challenges. They must constantly adapt prices to local markets, competitors, and regulations. With STAEDEAN’s trailer rental software, manage complex pricing tiers with ease and set dynamic, competitive rates.

Maintenance management

Track maintenance activities with automated maintenance workflows. Schedule timely equipment checks, including preventive, predictive, corrective, and delayed maintenance tasks. Generate work orders for repair and servicing and maintain service histories for each vehicle in the fleet. Use graphical dashboards for optimal planning, including vehicle allocation and efficient service and maintenance management.

Regulatory compliance and reporting

Schedule inspections, manage certifications, and maintain documentation. Track compliance requirements, including safety standards and licenses. Maintain an audit trail and provide customers with comprehensive training materials and manuals.

Manage complex pricing structures

Manage varied revenue and pricing models. Implement dynamic pricing strategies, adjusting prices in real-time based on factors such as demand, competitor pricing, and market conditions. Offer time-based, tiered, customized, location-based, and consumption-based pricing. Give special pricing and discounts for special customers and ensure fair and adaptable pricing for all rental scenarios.
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Benefits

Improve operational efficiency

Get end-to-end data visibility across your rental operations with a single, seamlessly integrated comprehensive software solution. Track data across all departments from a centralized system, improving coordination, reducing errors, and increasing efficiency.

Improve fleet maintenance

Minimize fleet downtime, extend fleet lifespan, and ensure optimal performance. Schedule and track maintenance activities with automated maintenance workflows, including corrective and preventive maintenance schedules.

Simplify complex pricing

Manage multiple pricing and provide accurate invoices with advanced pricing management features. Offer flexible rates to cover costs, improve revenue margins, and gain a competitive edge.

Manage global operations

Coordinate operations across multiple locations, leading to improved efficiency. Monitor fleet availability and utilization with real-time visibility from a single platform.

Maximize fleet utilization

Get visibility into the status of the rented fleet. Track and monitor the availability of the fleet in the warehouse to effectively plan and process new orders, prevent overstocking and underutilization of the fleet.

Stay complaint

Adhere to legal requirements and regulations related to transport, trucking, and vehicle safety. Avoid penalties by tracking vehicle documentation, maintenance schedules, and safety standards. 

Features

Single, Integrated System

Single, Integrated System

Get visibility across multiple IT systems using a single, comprehensive trailer rental software embedded in Microsoft Dynamics 365 F&SCM. Access data in real-time from a centralized location for monitoring fleet, fleet status, availability, maintenance, bookings, and the complete supply chain.

Compliance Management

Compliance Management

Track compliance and maintain an audit trail of activities, including certifications, licenses, safety standards, and maintenance checks. 

Billing & Invoicing

Billing & Invoicing

Offer flexible pricing structures, including hourly, daily, weekly, or monthly rates, as well as discounts and custom pricing agreements.

Global Fleet Management

Global Fleet Management

Provide a global view of the fleet across multiple depots worldwide to enable efficient fleet allocation.

Transport and Logistics

Transport and Logistics Management

Manage and track pickups, delivery, and maintenance services at customer sites on time using oura mobile app powered by Microsoft’s Power Platform.

Bookings and Reservation

Bookings and Reservation Management

Manage bookings and reservations using the customer portal. Enable customers to check fleet status and availability and place orders online.

Frequently asked questions

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Is a mobile solution available for truck drivers to record completed routes, hours spent, and additional costs? 

Yes, our rental field service app powered by Microsoft’s Power Platform enables truck drivers to register completed routes, hours spent, and additional costs. Our cloud-based rental transportation  app built on Power Platform enables equipment pick-ups, deliveries, and returns from multiple locations. It helps to report damaged items, different quantities or items that are not loaded on the spot via scanning function to avoid delays and paper trial.  Also, fuel registration can be done at every step of the journey. 

Is comprehensive fuel management available? 

Yes, comprehensive fuel management is available to track authorized fuel types, monitor their consumption, and plan stock. 

Is IoT integration supported? 

Yes, IoT integration is supported. You can track the location of equipment, monitor any unauthorized use, and check equipment utilization. 

Can trailer equipment be maintained in parts? 

Yes, equipment can be maintained in parts with different maintenance schedules for various sections of the trailer. 

How can we effectively plan schedules for drivers and trucks? 
Complex planning of drivers and trucks can be accomplished using graphical planning tools. 
Can customers be charged per km or hour spent on the road? 
Yes, consumption-based billing with fixed periodic payments is supported. 

Resources

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    Project-Driven Solution in Dynamics 365 F&SCM Factsheet

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    A Guide to Manage Your Global Equipment Rental Fleet

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    Digital Transformation in the Rental Industry

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    Equipment Rental Software Buyer’s Guide

    Explore our buyer's guide to understand the importance of equipment rental solutions and learn how to choose the best one for your business needs.
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    How to Manage Intermodal Dimensional Inventory with Software Embedded in D365

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    Offering Project-Driven Rentals? Here’s What You Need to Know!

    Anastasia van der WielenAnastasia van der Wielen
    Jul 28, 2022
    Find out how to manage complex project-driven rentals and monitor budget, utilization, and invoices while ensuring timely project delivery without cost overruns.
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    10 Features to Consider When Looking for An Equipment Rental Software

    Thomas SonnichsenThomas Sonnichsen
    Feb 8, 2023
    Top 10 capabilities you should look for in an equipment rental solution to stay competitive in a constantly evolving market.
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