Hi-Tech and Medical Equipment Rental Software

Drive success in high-tech and medical equipment rentals 

 

Stay ahead in the fiercely competitive high-tech and medical rentals with medical equipment rental software embedded into AI-enabled Microsoft Dynamics 365 F&SCM. 

Experience our Hi-Tech and Medical Equipment Rental Software firsthand

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Manage Your Hi-Tech and Medical Equipment Rentals

High-tech and medical equipment rental is complex due to the stringent precision, quality, and compliance requirements of the industry.  

From aerospace and research laboratories to pharma and medical diagnostics, high-tech and medical devices need careful handling and strict adherence to regulations.  

STAEDEAN’s cloud-based medical equipment rental software, embedded in futuristic, AI-enabled Microsoft Dynamics 365 F&SCM, offers a lifeline to rental companies and increases the ease of doing business.  

It provides real-time visibility into equipment availability, location, and status, allowing companies to efficiently manage rentals and serve clients effectively.  

Rental software for equipment simplifies regulatory compliance, from tracking certifications to managing maintenance schedules.  

It offers insightful reporting to track performance indicators of your equipment. Automated billing and invoicing, and seamless customer management empower companies to optimize operations and thrive in the competitive market. 

Scroll down to find out how our medical equipment rental software can benefit you!  

Key Challenges

Failure to comply with regulatory guidelines
Staying updated on regulatory standards in highly regulated industries is tough. Non-compliance can lead to legal trouble. With STAEDEAN medical equipment rental software, schedule inspections, manage certifications, and provide clients with training materials.
Maintenance and total cost of ownership (TCO) management
Neglecting maintenance harms the reputation and risks safety. STAEDEAN rental software for equipment tracks service histories, ensures calibrated devices, and manages repair schedules. It also helps predict TCO and tracks end-of-life value for timely disposal. 
Complex supply chain
High-tech and medical rentals have complex supply chains due to many suppliers. Without full visibility, issues of underutilization and delivery delays arise. With medical equipment rental software, gain supply chain visibility to anticipate and mitigate disruptions.

Maintenance management

Track maintenance activities with automated maintenance workflows. Schedule timely equipment checks, including preventive, preemptive, corrective, and delayed maintenance tasks. Generate work orders for repair and servicing and maintain service histories for each piece of equipment. 

Regulatory compliance and reporting

Schedule inspections, manage certifications, and maintain documentation. Track compliance requirements, including safety standards and licenses. Maintain an audit trail and provide customers with comprehensive training materials and manuals.

Supply chain and revenue management

Manage varied revenue and pricing models. Track equipment to avoid stock-outs and maintain an agile and efficient supply chain. Use graphical dashboards for optimal resource planning, including employee and equipment allocation, as well as efficient service and maintenance management.
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Benefits

Stay compliant

Avoid penalties and ensure compliance by tracking equipment certifications, maintenance schedules, and safety standards. Provide customers with well-documented training material and manuals. 

Improve equipment maintenance

Minimize equipment downtime, extend equipment lifespan, and ensure optimal performance. Schedule and track maintenance activities with automated maintenance workflows.

Simplify complex pricing

Manage multiple pricing and provide accurate invoices with advanced pricing management solutions. Offer flexible rates to cover costs, improve revenue margins, and gain a competitive edge.

Manage global operations

Coordinate operations across multiple locations worldwide, leading to improved efficiency. Monitor equipment availability and utilization with real-time visibility from a single platform. 

Maximize returns on equipment

Estimate the total cost of ownership (TCO) when buying, and track TCO over time. Connect with the aftermarket to gauge equipment value at the end of life, finding the best time to sell for the highest return.

Enhance operational efficiency

Automate asset tracking to boost utilization and reduce supply chain disruptions. Efficiently manage rental agreements, billing, and inventory to maximize asset utilization. Provide customers with real-time access to equipment status.

Features

Inventory Management

Inventory Management

Efficiently manage the inventory of high-tech and medical equipment. Track equipment availability, location, and status in real time. Create and manage rental agreements, specifying terms, conditions, pricing, and rental durations. 

Compliance Management

Compliance Management

Track compliance and maintain an audit trail of activities, including certifications, licenses, safety standards, and maintenance checks. 

Billing & Invoicing

Billing & Invoicing

Offer flexible pricing structures, including hourly, daily, weekly, or monthly rates, as well as discounts and custom pricing agreements.

Global Fleet Management

Global Fleet Management

Provide a global view of the fleet across multiple depots to enable efficient equipment allocation.

Transport and Logistics Management

Transport and Logistics Management

Manage and track equipment pickups, delivery, and maintenance services at customer sites on time using a mobile app powered by Microsoft’s Power Platform.

Total Cost of Ownership (TCO) evaluation

Total Cost of Ownership (TCO) evaluation

Predict lifetime TCO at purchase; track and measure TCO during lifecycle. Monitor end-of-life value to determine optimal disposal date.

Frequently asked questions

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Can the system handle large numbers of equipment being sent out for rent and returned from all around the world? 

Yes, the system not only helps monitor performance but also manages changes to dates and prices for multiple pieces of equipment simultaneously.  

Are intercompany movements simplified when equipment is purchased in specific countries and redistributed worldwide? 

Yes, our system supports both intercompany sales and rental processes, as our comprehensive reporting capabilities maintain the complete history of rental assets. Equipment can also be relocated based on customer demand. 

Can insurance for expensive equipment be managed as recurring charges to customers and for claims and damages?  

Yes, you can manage insurance for expensive equipment as recurring charges to customers and for claims and damages. In addition, advanced credit management for rental mitigates financial risks. 

Are self-service capabilities available for our customers? 

Yes, our customer portal empowers your customers to book, track, and manage their equipment— at any time and from anywhere. Built on Microsoft Power Platform, the portal packs in all the benefits of the Microsoft suite, including business intelligence, ease of adoption, and data security. 

Is the quoting process streamlined? 
Yes, the quoting process, including margin evaluation before the rental and sales activities begin, is streamlined. 
Is comprehensive credit management available to ensure payment for expensive equipment? 
Yes, comprehensive credit management is available. 
Is assembly available for custom-made medical equipment? 
Yes, it's possible to use rental assets and components or build new products from scratch and support them throughout the full asset lifecycle. 
Is a mobile solution available for truck drivers to record completed routes, hours spent, and additional costs? 

Yes, our rental field service app powered by Microsoft’s Power Platform enables truck drivers to register completed routes, hours spent, and additional costs. Our cloud-based rental transportation  app built on Power Platform enables equipment pick-ups, deliveries, and returns from multiple locations. It helps to report damaged items, different quantities or not loaded items on the spot via scanning function to avoid delays and paper trial. Also, fuel registration can be done on every step of the journey. 

Resources

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    Sales-Driven Solution in Dynamics 365 F&SCM Factsheet

    Maximize cash flow, manage diverse revenue streams, and improve global customer relations using the AI-enabled, adaptable solution for your rental and sales needs.
    Download Factsheet
    Factsheet of STAEDEAN Sales-Driven Solution in D365

    Service-Driven Solution in Dynamics 365 F&SCM Factsheet

    Easily manage multiple revenue channels by handling equipment rentals, sales, and services to an international clientele using our AI-enabled, adaptable solution.
    Download Factsheet
    Factsheet of STAEDEAN Service-Driven Solution in D365

    Manufacturing-Driven Solution in D365 F&SCM Factsheet

    Boost revenue, simplify project management, and track product lifecycles by managing equipment production, rental, and sales in our AI-enabled, adaptable solution.
    Download Factsheet
    Factsheet of STAEDEAN Manufacturing-Driven Solution in D365

    How to handle complex pricing in equipment rentals

    Read the whitepaper to discover how you can manage complex pricing variables and set flexible rates to remain competitive and maximize revenue.
    Download Whitepaper
    How equipment rental enterprises can manage strategic pricing

    Checklist for high tech & medical rental companies

    Check out the 9 must-have features high-tech and medical devices companies must have in ERP software to run operations efficiently and manage varied revenue streams.
    Download Whitepaper
    Checklist of ERP essentials for high tech & medical equipment rental companies

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