Rental Accounting Software

Manage rental accounting and financial reporting with an AI-enabled ERP

 

Streamline day-to-day accounting, generate statutory financial reporting, and offer valuable insights into business performance on multiple levels with Rental Accounting Software embedded in Microsoft Dynamics 365 Finance and Supply Chain Management. 

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G2 rating STAEDEAN Microsoft Dynamics 365 ERP Solutions

Managing rental accounting

Proper accounting and financial management are crucial for equipment rental companies because they ensure accurate tracking of assets, revenues, and expenses. You can monitor asset depreciation, ensure cost-effective maintenance, and manage the lifecycle by maintaining precise accounting records. 

The right Rental Accounting Software allows you to make informed decisions about when to repair, replace, or upgrade equipment, reducing operational costs. It also allows you to provide transparent financial reports to stakeholders, build trust with investors, and secure financing for expansion, which is fundamental to the long-term success of your equipment rental business. You can streamline day-to-day accounting, generate statutory financial reporting, and automate invoicing to improve revenue and cash flow.

Key Challenges

Non-compliance with statutory reporting
Generating statutory reports promptly and accurately is impossible without proper financial logic in your technology. If you fail to apply the specific tax rates and general accounting practices per country to your business operations, you risk penalties for non-compliance. 
Unorganized day-to-day accounting
Managing multiple revenue streams and invoicing processes while handling contracts, renewals, and credits in one area can be daunting. It is tough to follow standard accounting practices influenced by regional regulations and automate the processing of financial transactions.
Lack of business performance insights
It is crucial to offer insights into business operations to your stakeholders based on financial data. Not being able to generate and present simplified and transparent reports negatively impacts your reputation, investor relations, and customer satisfaction and loyalty.

Key Features

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    Seamless integration with Microsoft D365 F&SCM

    With fully embedded Rental Accounting Software, you can implement financial processes based on Microsoft's standard process flows and documentation. Optimize monetization through quote management, invoicing, accounts receivables and payables, collections, and reporting. 

    Automate rental financial processes

    Set automatic periodic Rental and Project invoicing, cost handling, stock mutations, and other background transactions in the Rental Accounting Software. Eliminate credit risks, boost productivity, cut costs, and save time with automated financial transactions. 

    Configurable financial management

    Enjoy the flexibility of financial configuration, designed to meet every business-, country-, or user-specific need. Create adaptable business documents with Microsoft D365 templates and stay agile without costly, cumbersome coding efforts.

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    Benefits

    Automate accurate transactions

    Speed up invoice workflows using templates and eliminate errors with automated financial processing for billing, asset depreciation, and salary calculations. 

    Ensure global compliance

    Use the latest versions of preconfigured statutory reporting templates for multiple scenarios and generate accurate financial reports in line with regulatory standards. 

    Flexible financial management

    Monitor cash flow and activate flexible financial management with foreign exchange support, multi-currency, and entity handling in one location. 

    Enhance decision-making

    Adopt configurable reporting capabilities and dashboards that provide real-time insights based on unique company structures and business priorities from different perspectives. 

    Mitigate financial risks

    Maximize revenue by monitoring uninvoiced contracts, tracking unpaid invoices, automating collections, and applying strict credit control in an interactive view. 

    Gain competitive advantage

    Simplify tax calculation, regulatory reporting, and global payments to adapt your pricing strategies based on market trends and stay ahead of competitors. 

    Features

    Financial Reporting

    Financial Reporting

    View financial statements, issue statutory reporting, and generate real-time financial reports and dashboards to get insights into financial performance. 

    Accurate Invoicing

    Accurate Invoicing

    Ensure fair and transparent billing practices, automate invoicing processes, customize credits, consolidate billing, and support multiple revenue streams. 

    Cost Accounting

    Cost Accounting

    Collect data from general ledgers, subledgers, and budgets to analyze cost data, enable cost-saving initiatives, and make informed decisions. 

    Budgeting

    Budgeting

    The accounting software for equipment rental companies allows you to create, manage, and track budgets across different projects or departments, simplifying planning. 

    Financial Consolidation

    Financial Consolidation

    Achieve simplified overviews of financial performance on multiple levels, gain 360-degree visibility into all assets, and handle contracts, renewals, and credits in one location. 

    Fixed Asset management

    Fixed Asset management

    Capitalize, transfer, revalue, split, dispose, or amortize fixed assets in line with international accounting standards and regional accounting legislation. 

    Frequently asked questions

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    How do I manage the global asset lifecycle in the Rental Accounting Software? 

    The Rental Accounting software can easily process all fixed asset transactions, including depreciation, increase or decrease in value, acquisition, and end-of-life. These processes are seamlessly integrated with Rental capabilities, allowing you to track rental assets across legal entities if the object is moving physically or financially, maintaining asset history with historical records attached.

    Can the software support global expansion?

    The Rental Accounting Software can help you scale up as it leverages all capabilities of standard Microsoft D365 F&SCM, ensuring global compliance in 57 regions and 67 languages. You can have a unified tax data model to manage tax jurisdictions, rates, and deductibility. It is a quote-to-cash software that supports multiple financial processes, including accounts payable, accounts receivable, asset leasing, budgeting, cash and bank management, cost accounting, financial reporting, fixed assets management, finance insights, general ledger, and financial reporting.

    What capabilities of the standard Microsoft D365 F&SCM are accessible?

    As the Rental Accounting Software is fully embedded in Microsoft Dynamics 365 F&SCM, it leverages all its standard capabilities, including financial management. The software accumulates and provides information you can use to calculate and generate reports in compliance with several accounting standards and rules for rental companies. 

    The single source of truth allows seamless communication between various financial stakeholders and enables you to gain insights into the best-performing equipment, guiding future investments. 

    How is invoicing handled in the Rental Accounting Software?

    Our software helps you deliver services of a varied nature and keep track of every service provided. You can monitor usage on each project and issue invoices accordingly. Additionally, you can adopt dynamic pricing models, such as intercompany, consumption-based, and subscription-based billing. 

    Is the Rental Accounting Software Copilot enabled?

    Microsoft D365 F&SCM supports multiple scenarios for Copilot, which natively integrates with main capabilities. These capabilities are extended for rental-specific needs, and the number will strengthen and grow in the near future. STAEDEAN maintains a close partnership with Microsoft, providing valuable feedback on current Copilot scenarios driven by the insights and needs of our customers.

    Resources

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      Project-Driven Solution in Dynamics 365 F&SCM Factsheet

      Effortlessly rent and manage dynamic equipment, services, and consumables for complex projects using the AI-enabled, adaptable solution for your project needs.
      Download Factsheet
      Factsheet of STAEDEAN Project-Driven Solution in D365

      Service-Driven Solution in Dynamics 365 F&SCM Factsheet

      Easily manage multiple revenue channels by handling equipment rentals, sales, and services to an international clientele using our AI-enabled, adaptable solution.
      Download Factsheet
      Factsheet of STAEDEAN Service-Driven Solution in D365

      How to handle complex pricing in equipment rentals

      Read the whitepaper to discover how you can manage complex pricing variables and set flexible rates to remain competitive and maximize revenue.
      Download Factsheet
      How equipment rental enterprises can manage strategic pricing

      How to Manage Multiple Revenue Streams and Invoices for Rental in Dynamics 365?

      Kevin DavisKevin Davis
      Feb 8, 2022
      Learn how to efficiently manage multiple revenue streams for your equipment rental business using Dynamics 365. Get the answers in our latest blog!
      Read more

      Equipment Rental Invoicing: What Our Rental Software in D365 Offers

      Anastasia van der WielenAnastasia van der Wielen
      May 24, 2023
      Equipment rental invoicing is complex and involves varied factors, such as rental and overtime charges and damage claims. Learn how to simplify invoicing processes.
      Read more
      Equipment rental invoicing with DynaRent for Dynamics 365 F&O

      How Rental ERP Mitigates Challenges for CFOs in Rental Companies

      Harald WernerHarald Werner
      Apr 12, 2022
      New rental market trends pose dynamic financial management challenges to rental company CFOs. Discover these challenges and how rental ERP software can solve them.
      Read more
      Challenges of CFOs in rental industry and the solution to them with ERP software
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