Rental Invoicing Software

Determine optimal prices, generate accurate invoicing, and manage multiple pricing tiers effortlessly  

 

Simplify complex pricing, offer competitive rates, and automate invoicing with equipment rental invoicing software embedded in Microsoft Dynamics 365 Finance and Supply Chain Management (F&SCM.) 

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Manage invoicing and complex pricing

Flexible pricing involves varying rates for different rental durations, and offering discounts during certain periods or to specific customers plays a crucial role. 

Dynamic pricing strategies enable companies to cover costs, enhance revenue margins, and adapt to market demand and customer behavior, providing a competitive advantage.  

However, managing diverse pricing options, ensuring price uniformity across similar items, and meeting various business objectives and customer needs adds complexity, especially when handling large inventories and a broad customer base. 

STAEDEAN's invoicing and rental invoicing agreement software, embedded in Microsoft's Dynamics 365 F&SCM, offers advanced pricing capabilities that help simplify complex pricing structures and provide real-time and accurate rates to customers besides driving equipment utilization, revenue enhancement, and competitive advantage. 

Scroll down to check how our equipment rental invoicing software can benefit you. 

Key Challenges

Generate accurate prices
The challenge of renting equipment for large projects lies in generating fast, accurate prices. Our equipment rental invoicing software solves this by delivering real-time, precise quotes for different rates and equipment types.
Handle diverse contracts and locations
Rental orders vary by duration and location, requiring effective management to ensure customers understand their rights and obligations clearly. Implement flexible pricing strategies to address these variations and maintain regular cash flows.
Enhance customer satisfaction
Different rates for a diverse mix of rental items complicate cost estimation, deterring customers from renting. Build trust with clear, simplified, and transparent rates, enhancing customer satisfaction and loyalty.

Key Features

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    Tiered pricing

    Implement tiered pricing based on rental duration (weekly, monthly, yearly) and on specific days of the week. Adjust prices based on different project needs, seasons, and locations.

    Consumption-based pricing

    Enable your customers to pay based on actual usage with consumption-based billing that tracks running hours, miles driven, or similar metrics. Additional options include fixed monthly usage or variable rates for usage exceeding set limits. 

    Customized pricing

    Offer special rates to select customers for a limited time on equipment type, equipment groups, project sites, or specific rental orders. Tailor your prices to accommodate short-term or location-based rentals and unique customer equipment requirements.
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    Benefits

    Ensure accurate rates

    Eliminate pricing errors with automated billing. Provide competitive rates that enhance customer loyalty, thereby maximizing revenue.

    Offer dynamic pricing

    Adopt dynamic pricing strategies that adjust prices in real-time based on demand, competitor pricing, and market conditions to maximize revenue potential.

    Improve cash flow

    Use automated invoicing for faster payment collection and improve your company's cash flow management. Eliminate expensive loans and instead reinvest funds into business growth initiatives.

    Increase revenue

    Maximize revenue with customized pricing tiers, flexible rental periods, and bundled deals. Build lasting relationships with customers by adjusting prices for peak seasons, special events, or package offers. 

    Boost decision-making capabilities

    Get valuable insights and analytics to make data-driven pricing decisions that will help build robust pricing strategies and lead to better revenue.

    Gain competitive advantage

    Adapt your pricing strategies to market shifts and customer preferences in real-time, positioning your business as an industry leader and staying ahead of competitors. 

    Features

    Usage-based Billing

    Usage-based Billing

    Bill customers on actual equipment use based on total running hours or miles. Offer flexible rental options: monthly, weekly, or daily with an extra fee per running hour. Charge fixed monthly usage or variable rates for use beyond the limit. Stop billing if the equipment breaks down or is unused due to bad weather. 

    Time-based Billing

    Time-based Billing

    Adjust rental rates by duration for diverse customers and projects. 

    Offers and Discounts

    Offers and Discounts

    Enable billing for targeted discounts by customer/project. 

    Accurate Billing and Invoicing

    Accurate Billing and Invoicing

    Ensure fair, efficient, and transparent billing practices

    Adjustable Pricing

    Adjustable Pricing

    Adjust pricing for specific environmental conditions like hurricane-prone areas and deserts.

    Frequently asked questions

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    Can I invoice on the first Monday of every month?  

    Yes, you can set this up in the rental profiles. You can choose to invoice on the first Monday or any specific week and day you prefer. 

    When can I start invoicing? 

    Invoicing will start on the date the rental order begins, which is the on-rent date set in your rental profile. 

    What periods can I invoice: per day, week, or month? 

    In the rental profiles, you can choose the intervals for invoicing. This can be per number of hours, days, weeks, or months. 

    Can I stop invoicing for a specific time or period? 

    Yes, you can use the "rental stop" function to stop invoicing for a day or a more extended period. 

    What if the customer keeps the equipment longer? Can I still invoice? 

    Invoicing stops when the off-rent date is set. If you want to keep invoicing the customer, you can change the off-rent date to a future date. 

    Resources

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      Project-Driven Solution in Dynamics 365 F&SCM Factsheet

      Effortlessly rent and manage dynamic equipment, services, and consumables for complex projects using the AI-enabled, adaptable solution for your project needs.
      Download Factsheet
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      Manufacturing-Driven Solution in D365 F&SCM Factsheet

      Boost revenue, simplify project management, and track product lifecycles by managing equipment production, rental, and sales in our AI-enabled, adaptable solution.
      Download Factsheet
      Data-Migration-eBook

      How to handle complex pricing in equipment rentals

      Read the whitepaper to discover how you can manage complex pricing variables and set flexible rates to remain competitive and maximize revenue.
      Download Whitepaper
      Rental-Pricing-whitepaper

      Equipment Rental Invoicing: What Our Rental Software in D365 Offers

      Anastasia van der WielenAnastasia van der Wielen
      May 24, 2023
      Equipment rental invoicing is complex and involves varied factors, such as rental and overtime charges and damage claims. Learn how to simplify invoicing processes.
      Read more
      Equipment rental invoicing with DynaRent for Dynamics 365 F&O

      How to Manage Multiple Revenue Streams and Invoices for Rental in Dynamics 365?

      Kevin DavisKevin Davis
      Feb 8, 2022
      Learn how to efficiently manage multiple revenue streams for your equipment rental business using Dynamics 365. Get the answers in our blog.
      Read more

      7 Benefits of Consolidated Invoicing and Ordering for the Rental Industry

      Kevin DavisKevin Davis
      Jun 23, 2022
      Ensure timely payments with consolidated invoicing and ordering. Discover the concept of consolidated invoicing and ordering, benefits, and technology to support it.
      Read more
      Consolidated invoicing for Rental industry
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