Construction Equipment Rental Software

Strengthen your heavy equipment rental business using an advanced software solution  

Optimize operations, increase equipment utilization, handle complex pricing, and stay competitive with construction equipment rental software embedded in AI-enabled Microsoft Dynamics 365 F&SCM. 

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Heavy Equipment and Construction Rental Management

To stay ahead in a competitive industry, heavy equipment and construction rental companies need to maintain high-quality, up-to-date equipment that’s readily available for delivery. 

Without advanced construction equipment rental software, companies face challenges in providing flexible pricing options to customers, getting end-to-end visibility into inventory, forecasting demand, handling delivery and returns, and scheduling maintenance.  

STAEDEAN’s heavy equipment rental software, embedded into Microsoft Dynamics 365 F&SCM, has been developed with advanced features to address the unique needs of heavy equipment and construction rental companies for smoother operations and enhanced customer satisfaction. 

As construction companies commonly operate on a project-based model, our construction equipment rental software is designed explicitly for project-driven rentals and also supports simple rental processes when required.  

Powered by Microsoft’s Copilot, Azure, and Power Platform, our construction and heavy equipment rental software addresses key tasks such as equipment rental, sub-renting, accounting for additional expenses, budgeting, inventory management, and more.

Scroll down to find out how our construction equipment rental management software can benefit you!

 

Key Challenges

Lack of visibility into projects and inventory status
Careful planning and coordination are essential for managing large construction projects. Knowing project and equipment details, such as availability and locations, is crucial for allocating resources effectively across projects and increasing utilization.
Increased equipment downtime
Lack of proper maintenance tracking leads to unplanned equipment downtime, resulting in potential losses from underutilization and increased repair expenses and maintenance costs. 
Inefficient logistics management
If done manually, equipment delivery to customer sites and bulk equipment returns for the next rental can lead to errors, delays, and customer dissatisfaction.

Key Features

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    Equipment monitoring

    Efficiently track rental equipment by accessing and updating real-time data on availability, condition, maintenance schedules, and location. Monitor equipment bookings, returns, and usage in real time.

    Project management

    Streamline management of multiple complex projects. Create master projects for job sites with unlimited sub-projects. Set separate start and end dates for efficient project planning.  Make templated plans for redundant assembly and disassembly procedures.

    Maintenance management

    Schedule timely maintenance checks, including preventive, preemptive, corrective, and delayed maintenance tasks. Track equipment usage status to enable efficient scheduling for servicing. Use a mobile app with remote access for field service technicians, enabling swift resolutions to maintenance issues and minimizing downtime.
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    Benefits

    Improve working capital

    Monitor availability, location, and condition of equipment to increase usage, reduce holding costs, and maintain a healthy cash flow. 

    Increase equipment utilization

    Track equipment, bookings, and returns, thereby optimizing utilization and minimizing downtime with detailed reports and analytics.

    Manage multiple complex projects

    Create one master project per job site with unlimited sub-projects and separate start-end dates. Plan each phase, start with an estimated quote and budget, and monitor costs to avoid overspending. 

    Stay ahead with competitive pricing

    Implement dynamic pricing strategies to adjust prices in real time based on demand, competitor pricing, and market conditions. Eliminate pricing errors with automated billing and gain customer loyalty.

    Manage equipment globally

    Monitor equipment as it moves between countries—track usage history and transactions. Manage ownership changes between different entities and protect against data loss.

    Ensure timely equipment delivery and monitor mass returns

    Deliver equipment to the project site on time with a GPS-enabled mobile tracker and manage mass returns of serialized and bulk items with a scanning solution.

    Features

    Project management with work breakdown structure (WBS)

    Project management with work breakdown structure (WBS)

    Define WBS within the rental project, enabling precise allocation of rentals to specific WBS activities. Track budget cost and revenue for different project stages within the construction project. Monitor actual rental cost and revenue per WBS activity, enabling comparisons between actual and budgeted figures. 

    Equipment logistics management

    Equipment logistics management

    Minimize asset downtime by streamlining planning, logistics, and transportation processes.

    Project cost management

    Project cost management

    Track the rental cost and revenue on the construction project for each rental object.

    Global fleet management

    Global fleet management

    Provide a global view of the fleet across multiple depots worldwide to enable efficient equipment allocation.

    Multiple project management

    Multiple project management

    Handle numerous construction projects, both internal and external, where each project may include multiple rental orders.

    Total cost of ownership (TCO) evaluation

    Total cost of ownership (TCO) evaluation

    Forecast TCO at purchase and assess TCO over equipment lifespan and schedule disposal.

    Frequently asked questions

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    Can your solution streamline project quoting and margin evaluation before the project starts?

    Yes, with automated calculations, real-time data, and detailed reports, our solution can help you streamline project quoting and evaluate margin, ensuring accuracy and efficiency before the project begins. 

    Can insurance for expensive equipment be managed as recurring charges to customers and for claims and damages?  

    Yes, you can manage insurance for expensive equipment as recurring charges to customers and for claims and damages. In addition, advanced credit management for rental mitigates financial risks.

    How does your solution ensure safety when working with complex rental assets?

    Safety is ensured through checklists on work orders, tracking personnel qualifications in the system, and monitoring the dynamic properties of rental assets, such as maintenance history and operational status. 

    Is there comprehensive reporting available to track project progress? 

    Yes, comprehensive reporting is available to track project progress, along with all the related activities, including rental, sub-rental, purchase, sale, registration of additional costs and hours, project locations, stages, and billing.

    Can equipment be maintained in parts?  

    Yes, with our solution, you can maintain equipment in parts, deliver it to customers as a package, or assemble the parts into a single piece of equipment. 

    Does your solution support IoT integration? 

    Yes, our solution supports IoT integration for location tracking, unauthorized use, and utilization of equipment. 

    Is a mobile solution available for truck drivers to record completed routes, hours spent, and additional costs?

    Yes, our rental field service app powered by Microsoft’s Power Platform enables truck drivers to register completed routes, hours spent, and additional costs. Our cloud-based rental transportation app built on Power Platform enables equipment pick-ups, deliveries, and returns from multiple locations. It helps to report damaged items, different quantities or not loaded items on the spot via scanning function to avoid delays and paper trial. Also, fuel registration can be done at every step of the journey.

    Resources

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      Project-Driven Solution in Dynamics 365 F&SCM | Factsheet

      Effortlessly rent and manage dynamic equipment, services, and consumables for complex projects using the AI-enabled, adaptable solution for your project needs.
      Download Factsheet
      Factsheet of STAEDEAN Project-Driven Solution in D365

      Service-Driven Solution in Dynamics 365 F&SCM | Factsheet

      Easily manage multiple revenue channels by handling equipment rentals, sales, and services to an international clientele using our AI-enabled, adaptable solution.
      Download Factsheet
      Factsheet of STAEDEAN Service-Driven Solution in D365

      A Guide to Manage Your Global Equipment Rental Fleet

      Uncover the hidden costs of poor global fleet management and how to eliminate them with deep dives into the financial and operational impact of the right software.
      Download Guide
      A guide to global fleet management in the equipment rental industry

      How to Handle Complex Pricing in Equipment Rentals

      Read the whitepaper to discover how you can manage complex pricing variables and set flexible rates to remain competitive and maximize revenue.
      Download Guide
      How equipment rental enterprises can manage strategic pricing

      Construction Equipment Rental Market: Top Challenges and the Solutions

      Cor TiemensCor Tiemens
      Mar 15, 2023
      Discover the top 10 challenges the construction equipment rental industry faces today and how to address them.
      Read more
      Top challenges in the construction equipment rental market and how to solve them

      Offering Project-Driven Rentals? Here’s What You Need to Know!

      Anastasia van der WielenAnastasia van der Wielen
      Jul 28, 2022
      Find out how to manage complex project-driven rentals and monitor budget, utilization, and invoices while ensuring timely project delivery without cost overruns.
      Read more
      Managing project-driven rental with rental software in D365

      8 Fleet Management Risks Solved by Equipment Fleet Management Software

      Eric Van HofwegenEric Van Hofwegen
      May 1, 2024
      Uncover the costly mistakes of poor global equipment fleet management and learn how to save costs and eliminate worries for your business.
      Read more
      Costly fleet risks eliminated using equipment fleet management software
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