Equipment Fleet Management Software

Control global fleets, cut costs, and ensure compliance in AI-enabled ERP

 

Effortlessly manage your equipment rental fleet across the globe. Meet regulatory compliance, maximize utilization, and cut costs with Equipment Fleet Management Software embedded in Microsoft Dynamics 365 Finance and Supply Chain Management. 

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G2 rating STAEDEAN Microsoft Dynamics 365 ERP Solutions

Managing global rental fleet

Managing a globally operating rental fleet can be challenging, with equipment traveling across multiple countries, each with its distinct regulations. Without a strategic approach to managing your fleet, you risk delays and costly compliance issues reverberating throughout your rental business. Poor fleet management can lead to missed growth opportunities, rapidly depreciating assets, decreased ROI, and costly maintenance. 

You can address these challenges with our Equipment Fleet Management Software, which simplifies the supervision of fleets of varying sizes, unique maintenance criteria, and components. You can swiftly adapt to market changes through efficient global fleet management, control costs, enhance customer service, ensure safety and compliance, and optimize route planning. A well-managed fleet improves revenue and eliminates unnecessary maintenance and downtime costs.

Key Challenges

Compliance and regulatory issues
Controlling global fleets across multiple project locations is tough, with varying legal and regulatory laws. Tracking the financial and operational activities without the fleet's historical data can become overwhelming.
Equipment rental downtime
A poorly managed rental fleet leads to prolonged equipment downtime, directly impacting your revenue and expenses. Unavailable equipment disrupts service, increases customer churn, and risks setting you behind competition.
Inability to allocate cost and revenue
Equipment fleet management involves many components; not distinguishing ownership leads to inaccurate finances. Allocating costs and revenue can be tricky when equipment is owned by one company but utilized by another.

Key Features

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    Monitor fleet availability

    With end-to-end visibility into equipment availability, status, and location, you can minimize service gaps to schedule rental orders. Accurate information about equipment availability helps anticipate demand, improve operations, and enhance customer experience.

    Maintain equipment regularly

    Equipment Fleet Management Software preserves detailed records of each rental object's maintenance history on the cloud. To guarantee operational safety, you can conduct scheduled, preventive, ad-hoc, and prework maintenance checks with template-based work orders.

    Manage fleet financials

    Gain insights into rented, idle, or requested equipment to assess your fleet's financial health and demand. With complete financial visibility into assets, you can automate invoicing and handle contracts, renewals, and credits, all in one location.

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    Benefits

    Enhance revenue and growth

    Equipment Fleet Management Software offers data on utilization patterns based on which you can cross-sell, up-sell, strategize future pricing, and accurately forecast demand.

    Improve planning and scheduling

    The graphical plan board in the Equipment Fleet Management Software offers details on customer requirements in a centralized area to streamline planning and order fulfillment.

    Reduce operational expenses

    Preserve working capital and eliminate process inefficiencies with proper fleet management and digital documentation, reducing transport, maintenance, and administrative costs.

    Pass compliance audits

    Ensure smooth global operations by leveraging the Equipment Fleet Management Software to meet country-specific compliance rules, clear audits, and approve financial records. 

    Simplify equipment logistics

    The real-time GPS navigation capabilities within the Equipment Fleet Management Software helps identify the best routes to transport your fleet, saving time and maximizing efficiency. 
     

    Easily transfer fleet ownership

    With one database to store and access information, you can retain the historical data and automatically assign the fleet's financial dimensions and transactions to the new user. 

    Features

    Account for Fleet Variations

    Account for Fleet Variations

    Account for variations as you move across regions to comply with the fuel regulations, build contracts per the state's requirements, and monitor licenses and certifications. 

    Optimize Work Order Management

    Optimize Work Order Management

    Generate work orders, manage tasks, and create quotes using graphical dashboards to effectively plan and schedule service, delivery, and transport. 

    Service Execution

    Service Execution

    Maximize uptime of your rental equipment by executing timely maintenance and service efficiently on-site or off-site using our Equipment Fleet Management Software.  

    Supply Chain Management

    Supply Chain Management

    With our Equipment Fleet Management Software, you can streamline the entire process, from booking to return, in one location and optimize in-house, outbound, and inbound logistics. 

    Customer Engagement

    Customer Engagement

    Leverage in-depth insights on rental availability, pricing, and projects to drive workforce utilization, enhance customer experience, and boost your NPS. 

    Frequently asked questions

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    Do you support sub-rental (re-rent) processes?

    Yes, you can easily sub-rent third-party equipment. You can select sub-rentals using the same search criteria you use for your assets. The ability to sub-rent ensures you always fulfill customer demands, increasing customer loyalty.

    How do you support global equipment fleet management?

    Our Equipment Fleet Management Software in D365 F&SCM supports all processes to manage a global fleet efficiently. You can use the filter options to view available assets in your depot, extend the filter to see fleet availability in a specific country or view the complete fleet.

    Can I use my own search criteria to find assets?

    Yes. Our Dynamic Field Management enables you to set up your search criteria per asset group without any dependency on coding or development. You can easily add frequently asked fields like maximum height, weight, fuel type, date, and checkboxes to offer maximum information to your customers. 

    How is invoicing handled?

    Our software helps you deliver services of a varied nature and keep track of every service provided. You can monitor usage on each project and issue invoices accordingly. Additionally, you can adopt dynamic pricing models, such as intercompany, consumption-based, and subscription-based billing.

    Resources

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      Project-Driven Solution in Dynamics 365 F&SCM Factsheet

      Effortlessly rent and manage dynamic equipment, services, and consumables for complex projects using the AI-enabled, adaptable solution for your project needs.
      Download Factsheet
      Factsheet of STAEDEAN Project-Driven Solution in D365

      Service-Driven Solution in Dynamics 365 F&SCM Factsheet

      Easily manage multiple revenue channels by handling equipment rentals, sales, and services to an international clientele using our AI-enabled, adaptable solution.
      Download Factsheet
      Factsheet of STAEDEAN Service-Driven Solution in D365

      A Guide to Manage Your Global Equipment Rental Fleet

      Uncover the hidden costs of poor global fleet management and how to eliminate them with deep dives into the financial and operational impact of the right software.
      Download eBook
      A guide to global fleet management in the equipment rental industry

      Equipment Rental Software Buyer’s Guide

      Explore our buyer's guide to understand the importance of equipment rental solutions and learn how to choose the best one for your business needs.
      Download eBook
      A comprehensive guide to buying equipment rental ERP software

      8 Fleet Management Risks Solved by Equipment Fleet Management Software

      Eric Van HofwegenEric Van Hofwegen
      May 1, 2024
      Discover the top costly mistakes of mismanaged global fleets and how to overcome them with the right equipment fleet management software.
      Read more
      Costly fleet risks eliminated using equipment fleet management software

      How to Maximize Asset Utilization for D365 in the Equipment Rental Industry

      Eric Van HofwegenEric Van Hofwegen
      Sep 27, 2022
      Maximizing asset utilization is vital to boosting profits in the equipment rental business. Learn how to optimize your equipment use in this blog.
      Read more
      How to maximize asset utilization for D365 ERP in the equipment rental and OEM industry

      IEMs with Rental Distribution: The why and how of integrating multiple ERP systems

      Kevin DavisKevin Davis
      Dec 15, 2021
      Discover how equipment manufacturers with rental distribution companies can connect their global ERP with the ERPs of local manufacturing and distribution centers.
      Read more
      integrating multiple ERP systems
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