How STAEDEAN's Data Security Solution for D365 Supports GDPR Compliance

STAEDEAN's Data Security Solution for Microsoft Dynamics 365 Finance & Supply Chain Management (D365 F&SCM) helps you prepare for your GDPR audit and privacy requirements in one place. It also supports the key GDPR requirement of "data protection by design and default” by ensuring the security concepts are implemented in a fashion where the users get the minimum possible access that helps them complete their work optimally.

Data Security Solution has features to track any changes to user-defined PII (Personally Identifiable Information) information in D365 F&SCM using data security. Key cornerstones of this solution are Security, Audit, Compliance, and Transparency.

6 Key Features of Data Security Solution for D365 F&SCM

1. 1. Security Management: Easily setup role based security – simply record your process and match and/or create your security role. Supports the GDPR principle of "data protection by design and default" by assigning the roles to users with the minimum required access.
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3. 2. Audit Management: Significantly reduce time on internal IT audits since auditors are provided dynamic access to all the relevant data in simple-to-understand views. This data is automatically collected at Global-, Role- and User-level. It contains a current and historic list of security events and logs across all legal entities. In case of a data breach or fraud, these audit logs are of tremendous help to track the reason and subsequently also inform the Data subject.
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5. 3. Compliance Management: Avoid data misuse and fraud by making sure that users can only access data and functions that are needed for their role. It also provides easier SoD creation forms, embedded insights to bring out any SoD violations, including non-compliant role definitions and role assignments in the charts. Organizations should ensure that they capture all GDPR-specific SoD rules in D365 F&SCM and regularly monitor the in-compliance charts in Data Security Solution.
   
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7. 4. Security Request Management: The “My security requests” feature allows your employees to review and learn processes, act upon them, and submit feedback. GDPR-related security, audit, and compliance requirements can be captured in the Security Request Management system. Also, there is a list of user management features available to make it easier for a security or compliance officer to implement requests, such as copy security setup, import users from Azure AD with multiple options, manage access to organizations, stand-ins, assign stand-in, assign users to roles, etc.
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9. 5. Actionable BI charts: Enhance transparency with predefined embedded insights. Charts provide actionable BI in workspaces with drill-down features. All workspaces come with predefined charts and graphs. Noncompliance charts in the Audit workspace should be part of the GDPR required Data Protection Officer Dashboard.
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11. 6. Data Security: The data security feature in Data Security Solution helps you define and monitor any changes to user-defined PII (Personally Identifiable Information) or PHI (Protected Health Information) in D365 F&SCM using data security. Table security recordings and task recordings with PII data form fields help the organizations to run an audit report showing complete history.

Example incompliance identified during DPIA in Data Security Solution:

GDPR-related SoD violations within security role definitions are depicted in actionable charts in Data Security Solution.

To summarize, Data Security Solution helps configure your ERP security properly to address internal and external security risks before they result in unauthorized access and usage of ERP resources and data. Additionally, this versatile, no-code solution helps you integrate your applications and migrate to D365 F&SCM, prepare and extract data for analytics, and create, enrich, distribute, and govern your D365 data without relying on developers. Data Security Solution is a trusted software for companies newly implementing, using, or upgrading to D365 F&SCM.

To learn more about the features and benefits of Data Security Solution, download your free copy of our solution factsheet from the link shared below.