How Project Control Suite in D365 can benefit your project-driven business

Project-driven businesses have multiple interdependent systems and applications, which is why they are complex and challenging to manage. For a project-driven business to succeed, these disparate systems and applications need to be well connected. However, lack of coordination is just one of the key challenges confronting these organizations. Some of the other key challenges include:

• Lack of 360-degree visibility into progress, delays, overheads, and expenditures of projects
• Inability to make personnel and inventory allocation decisions due to competing projects and limited resources
• Substantial manual work, disconnected systems, and ad-hoc processes around project cost control, progress, billing, work breakdown structure (WBS) management, subcontracting, etc.

The above problems are consistent with most project-driven businesses. To address these problems, project-driven companies constantly lookout for effective project management solutions. There are numerous project management solutions available today, and STAEDEAN Project Control Suite solution is one of them.

For more than 11 years, we at STAEDEAN, have worked with our customers in the manufacturing, engineering, and construction space to understand their challenges. Based on their project challenges and inputs, we have developed the Project Control Suite.

This blog gives you an overview of the Project Control Suite ― its key capabilities, benefits, and how it adds value to Microsoft Dynamics 365 Project Operations (PO) within Dynamics 365 Finance & Supply Chain Management.

What’s Project Control Suite?

Project Control Suite is an end-to-end solution that spans the project lifecycle ― from proposal and sales management to project and resource management, finance and accounting, business intelligence, and knowledge management.

Project Control Suite unifies workflows to promote collaboration across cross-functional teams, improve visibility, and provide insights. As a result of this coordination, project-driven organizations can efficiently track and manage projects, optimize the workforce, and enhance profitability. 

Additionally, it is already built in Microsoft Dynamics 365 Finance and Supply Chain Management (D365 F&SCM) and does not require any extra integration effort. It is cost effective and can help optimize business performance.  

What value does Project Control Suite add to Microsoft Dynamics 365 Project Operations?

Microsoft’s Project Operations are of two types – Project Operations (F&SCM) and the recently launched Project Operations (CE). As an inner circle partner, STAEDEAN is working closely with Microsoft to add missing strategic capabilities and refine PO capabilities based on specific industry and complex business needs. 

PO is great for simple projects, and Project Control Suite offers features that address the challenges of complex project-driven companies, thereby strengthening PO further.
Whether your business is resources-based or inventory-based, or both, if you already use Microsoft D365 F&SCM to manage projects, Project Control Suite can help you enhance D365 project capabilities.

Scenarios that Project Control Suite supports

Project Control Suite strengthens D365 PO and F&SCM capabilities in the following two scenarios:

• Integrated Deployment Scenario, where resources are in play and inventory is not involved. For instance, companies that sell services such as Booz Allen, PwC, and Deloitte, or software firms such as Adobe, Salesforce, Microsoft, and Dropbox whose products do not involve any inventory.
• Stocked Deployment Scenario, where both resources and inventory are involved. For instance, companies dependent on inventory, such as Mitsubishi Electric, Swatch Group, Boeing, Rolls Royce, Johnson & Johnson, and Pfizer.

Read the whitepaper to understand the scenarios that Project Control Suite supports and learn what you should keep in mind when selecting the right project management solution ― Project Control Suite or Standard Microsoft Project/Microsoft PO.

What are the capabilities of Project Control Suite?

STAEDEAN Project Control Suite includes capabilities such as advanced work breakdown structure (WBS), cost breakdown structure (CBS), graphical resource planning, cost codes, progress billing, and reporting, sub-contracting, project change orders, forecasts, and much more.

• Budget management and cost control― Project Control Suite offers advanced capabilities for budget management with CBS and complete end-to-end visibility of WBS. Full visibility into WBS and CBS makes it easier to track expenditures and control costs.
• Graphical resource planning ― Project Control Suite's specialized module, Advanced Project Planning (APP), provides a visual method that makes project planning, scheduling, and associated operational activities easier.
• 360-degree visibility ― The solution offers a unified view of all the projects, sub-projects, resources, inventory, cost management, and progress management. A unified view of project interdependencies – both inside and across multiple projects ensures efficient management of processes, such as project initiation, revenue recognition, billing, and collections. It also improves team collaboration and smooth communication between project managers and accountants.
• Project change management ― Capabilities such as project change orders and forecasts help manage project changes seamlessly.
• Sub-contracting ― Strategic partnerships are essential to driving businesses today. The sub-contracting capability provides the flexibility to manage partners in Dynamics 365 F&SCM.
• Cost codes ― Activity-based costing or cost codes are essential to manage costs and time effectively and identify profit centers. An insight into cost is fundamental in boosting profits and overall business growth.
• Project inventory ― Helps reserve inventory in advance, resulting in seamless project execution
• Equipment management ― Projects that use equipment need to be connected to Microsoft’s Asset Management module, which is enabled in Project Control Suite.
• Project progress billing – Progress billing is a way to manage invoicing in industries where projects may take months — even years — and cost millions of dollars. Progress billing reduces risk and tracks progress. Project Control Suite has this capability enabled and supports the billing model too.

What are the benefits of Project Control Suite?

Project Control Suite addresses the needs of all the cross-functional teams that span the entire project lifecycle. It offers an end-to-end solution that enables organizations to manage complex projects, allocate the right resources at the right time, forecast budgets, improve team collaboration, win more projects, and improve profit margins. Here are the key benefits of Project Control Suite:

• Improve collaboration across systems and applications ― The solution offers a unified, 360-degree view of all projects, which helps remove data silos and improves communication between cross-functional teams.
• Increase your quote conversion rate ― You can use project quotes and bidding with Project Control Suite’s project-specific pricing and estimating functionality to ensure appropriate margins and win more projects.
• Get complete project visibility ― The advanced WBS capability helps track and manage your WBS from various aspects. You can monitor progress and earned value, manage project subcontractors, and control budgets, billing, cost, revenues, and margins. You can also get details of material, fee, and expense transactions on time that will enable you to manage any equipment efficiently.
• Cut material cost and prevent stockouts― Project Control Suite’s project inventory and logistics enable master planning by project and provide project-wise material availability overview. You don’t need central stock and can manage material cost and availability by project.
• Monitor project costs and avoid project overruns ― WBS, CBS, earned value, Estimate to Complete, Estimate at Completion are the functionalities that help monitor project costs and avoid overruns. You can use the subcontracting or project change order functionality in Project Control Suite to anticipate schedule and scope changes.
• Make resource planning more efficient: Get a clearer, visual overview of your data. Visualize your project plan and get real-time insights into your planning, resource capacity, and resource allocation to get a comprehensive understanding of the project status.

Can Project Control Suite meet your requirements?

Project Control Suite helps project-centric companies with efficient project planning, change management, inventory planning, resource allocation, and cost control. In just one click, you will gain an insight into actual cost projection and supply and demand outlook. It enables you to improve your project efficiency, leading to better business performance and productivity.